NetXposure’s digital asset management system allows users to bulk edit assets–like images–all at once. This is faster and much less expensive than adding metadata one asset at a time. In addition, it’s all done using a clean, useful, customizable interface for metadata fields.

Check out this video to see how the NetXposure DAM system handles bulk metadata edits.

NetXposure’s digital asset management system allows you, as an information manager, to access and modify the metadata on each asset. And you can use terms from your taxonomy in Excel to update the tags in NetXposure. It uses an Excel .CSV file as a way to export/import metadata for digital assets. It’s easy to do and the great part is being able to easily update metadata in groups.

Check out this video to see how the NetXposure DAM system allows you to export and import metadata.

All of these questions — and more — need to be addressed before merging two terms. One other consideration is whether or not merging terms is a practice documented in your taxonomy governance best practice guide. (Don’t have one? Don’t worry. We’re going to post about taxonomy governance in a few weeks).

If you’re planning to merge terms in your SharePoint 2010 taxonomies, however, it’s not that difficult to do. Check out this video as Isaac shows you how to merge terms, and what the resulting term looks like and how it behaves.

Want a copy of the full taxonomy governance planning diagram featured above? Email us for details.

Building a taxonomy is fun and exciting! Right? Well, actually it takes a lot of hard work and coordination between many different people within an organization. And once it’s “done” (which it never is…) someone’s got to step up and maintain the beast, especially if it’s immediately put into action within a system like SharePoint or a DAM platform.

But how to start? Follow the tips below and you’ll be on your way to managing and maintaining a taxonomy plan long term:

• Get one or two people really excited about it within the org: It will probably not be their job, but someone’s got to take charge of the taxonomy and write some initial set of rules to govern it. Think about Heather Hedden’s book and find The Accidental Taxonomist on staff.
• Write a mission statement for the taxonomy. Everyone needs to know why the taxonomy exists and what its purpose is for being used within the organization. Publish this on a Team Site or local project site and make sure you’re able to point to it when others, like grumpy executives or accounting people try to understand why they’re spending money on a taxonomy.
• Set up a super simple new term approval process. We all love workflow processes (!) but keep your term approval process simple at first. You want to get people contributing new terms to your taxonomy, and they won’t do it if there’s a 30-step approval process.
• Hire a PT taxonomist. Seriously, you’re not going to be able to maintain your taxonomy long term without someone who knows what they’re doing. There are a few freelance taxonomists out there who can do the work.
• Always use a taxonomy maintenance tool. Keeping your taxonomy in an Excel spreadsheet is going to last about a week. Then you realize you need a proper tool to maintain and grow the taxonomy across the org. It’s not that expensive to get a taxonomy maintenance tool in place. The bigger cost would be not having a tool in place and wasting time on building out a taxonomy governance model in the first place.

If you’re interested in taxonomy governance models, contact us and we’ll send you a copy of the taxonomy governance model diagram we’re working on.

The taxonomy can be imported into SharePoint 2010 Term Store and managed like any other taxonomy that an expensive taxonomy consultant would charge weeks of effort to implement. (Yes, we’re taxonomy consultants, but we believe in iterating on an existing taxonomy rather than just building from scratch). Watch how Isaac imports the general business taxonomy into SharePoint in this video .

Jackson also does the same in Mandarin in this video.

事实上, 分类也可以输入到Share Point 2010 的 Term Store 之中并且可以轻松的管理, 其节省的费用可以相当於䀻请专业昂贵的分类管理人员执行一周所需的费用， 在此,不仅仅我们可以插入一个条目组(a term set)在 Term Store 之中, 我们也可以输入/插入已经建立好的分类(pre-built taxonomy)到 Term Store 之中.

Sounds easy, right? Think again. Does the set you’ve just imported play well with others? Have you suddenly and unwittingly created a host of synonyms or rogue related terms? Importing a term set is deceptively easy, but the process must be governed.

Check out Jackson’s video as well in Chinese as he demonstrates a term set import.

在SharePoint 2010 Term Store输入一组条目(a term set) 到已经存在的分类（条目）群组(term group)是非

常容易快速的, 你只需要轻松地点一下按键, 输入好条目组後你可以很容易地移动条目组到你所想要的地

方。 看以下的视频来了解如何插入条目的过程。