Term Management, LLC
taxonomy maintenance
Taxonomy Governance: The Term Update Process
The importance of good taxonomy governance was discussed in our last post: Creating a Taxonomy Governance Checklist. With a complete taxonomy in-hand, intelligent governance must be brought to the process of maintaining your taxonomy as new terms are suggested and added. Your organization can design a workflow or policy for term updates by following these … Continue reading
Creating a Taxonomy Governance Checklist
Due to the dynamic nature of human language, good taxonomies must grow and change over time in order to remain relevant to their target users: people trying to find information. The life cycle of a taxonomy includes much more than just the initial taxonomy development, and keeping this entire life cycle in mind from the … Continue reading
Import a Term Set in the SharePoint 2010 Term Store
Importing a term set into an existing term group can be achieved in seconds. Within given term groups you can import built-out term sets with the click of a button. From this point it is a matter of moving selected terms from your imported set to desired locations. Check out this video to see the … Continue reading
Governing a Taxonomy in an Enterprise CMS
The more time I spend with clients working on taxonomies within a CMS, the more I realize that the real challenge isn’t technical per se (even though CMS platforms out there aren’t really “taxonomy friendly” just yet). It isn’t even designing and building the taxonomy itself, although that does present a lot of challenges and … Continue reading
When It’s Time to Retire Tags: Deprecating Taxonomy Terms in SharePoint 2010
Building a taxonomy in SharePoint 2010 can be a fantastic way to improve content findability and enhance search results using tags from a controlled vocabulary. However, even the best tags can sometimes go awry, and have to be removed from use. But wait! Don’t delete those out of date terms from your Term Store taxonomy. … Continue reading
Taxonomy Champions
It’s always good to have someone on staff at a client site when working on the analysis phase of a taxonomy project. It used to be unheard of, but now it’s becoming more the norm to have at least one person in the room from a client’s staff who knows the importance of a taxonomy … Continue reading
Importing a Prebuilt Taxonomy in the SharePoint 2010 Term Store
There is some skepticism to using a ‘pre-baked’ taxonomy, mostly by professional taxonomists. But, most companies can get a lot of benefit by starting with a taxonomy that’s 80% correct from Day 1, and then iterating on terms and terminology over time. Don’t believe us? Try the free General Business Taxonomy from WAND (download) and … Continue reading
Impacting Search with the SharePoint 2010 Term Store
SEO (Search Engine Optimization) is one way that search results can be improved. We think that SEO can be helpful, but one sure way to improve search results within your company’s intranet portal, for example, is to skip all the fancy SEO formulas and do some basic metadata “ground work” by creating and adding tags … Continue reading
Featured Service: Taxonomy Governance Planning
Developing and implementing a company-wide taxonomy can represent a significant investment for an organization, and once integrated, the taxonomy must remain current if it is to constantly and consistently deliver value. This requires careful management of the taxonomy. A solid governance plan will help you to keep your taxonomy relevant and up-to-date—and to maximize your … Continue reading
How to Reuse Terms in a SharePoint 2010 Taxonomy
Sometimes, different groups within one company want to reuse the same term. This can get tricky, especially if the same term has different meanings for the different groups, or will be tagged to different types of documents or content. In SharePoint 2010 Term Store, this term reuse can be done, but be warned: this can … Continue reading
