Term Management, LLC
metadata
Import a Term Set in the SharePoint 2010 Term Store
Importing a term set into an existing term group can be achieved in seconds. Within given term groups you can import built-out term sets with the click of a button. From this point it is a matter of moving selected terms from your imported set to desired locations. Check out this video to see the … Continue reading
Using Taxonomies for Auto-classifying Content in an ECM
Ever wonder how to make your taxonomies more useful in your enterprise content management system? For example, if you’re using SharePoint 2010, taxonomies can be made more valuable if content can be auto-classified. Check out how the taxonomy management tool DataFacet can be used to precisely control how auto-classification can be done to get better search results. Watch it here.
Using “Other Labels” to Help Users Apply the Correct Tag
When tagging documents in SharePoint 2010, users may not always know the correct terms to apply – the terms established in your Term Store taxonomy. They may, to take a classic example, want to apply the term “doctor” when “physician” is the right tag to use. You can help them out! Point users to the … Continue reading
When It’s Time to Retire Tags: Deprecating Taxonomy Terms in SharePoint 2010
Building a taxonomy in SharePoint 2010 can be a fantastic way to improve content findability and enhance search results using tags from a controlled vocabulary. However, even the best tags can sometimes go awry, and have to be removed from use. But wait! Don’t delete those out of date terms from your Term Store taxonomy. … Continue reading
Tips and Techniques for SharePoint Users: SLA Webinar
In this webinar hosted by the Competitive Intelligence and Taxonomy Divisions of the Special Libraries Association, Mike Doane and Zena Appelbaum present an exciting range of advice, tactics, and techniques for the users of SharePoint intranets. Zena leads off with some useful tips for anyone starting and managing a SharePoint project, and then Mike does … Continue reading
Bulk Editing Metadata in a Digital Asset Management System
Most information management systems (e.g. CMSs, DAMs) allow you to add metadata to assets. But, this oftentimes has to be done one asset at a time. No fun. And it’s costly, to boot. No one wants to apply metadata to one asset at a time, especially during a content migration. There are exceptions, however. NetXposure’s digital asset management system … Continue reading
User-Generated Keywords for a Taxonomy? Yes!
It’s always a risk when using user-generated keywords in your taxonomy. Not everyone is “careful” with their language usage when adding their own keywords, and some users don’t understand that sometimes keywords they enter could be used in a company’s entire tagging system. Watch out! However, user keywords can be a very useful addition to … Continue reading
Using Metadata in a Digital Asset Management System
One of the best ways to improve asset findability in an information management system is to add metadata. Period. What makes it even better is to use your taxonomies–even if they’re built in Excel–to control how the tags are applied. NetXposure’s digital asset management system allows you, as an information manager, to access and modify the metadata … Continue reading
Reusing Parent and Child Terms in the SharePoint 2010 Term Store
Guest blogger Brian LeBlanc provides an excellent demo for a thorny issue in the SharePoint 2010 Term Store: The reuse of parent and child terms in a single term set. SharePoint does what it can to prevent duplicate terms when they may be precisely what is desired in a given environment. Take a look at … Continue reading
Importing Synonyms (Other Labels) to Terms in the SharePoint 2010 Term Store
One of the great features offered by the SharePoint 2010 term store management tool is the ability to attach other labels (synonyms) to terms. By attaching synonyms to your terms, you can help ensure your users find the information they’re looking for and learn the terms you’d prefer they use to tag and search for … Continue reading
