Term Management, LLC
best practice
Taxonomy Governance: The Term Update Process
The importance of good taxonomy governance was discussed in our last post: Creating a Taxonomy Governance Checklist. With a complete taxonomy in-hand, intelligent governance must be brought to the process of maintaining your taxonomy as new terms are suggested and added. Your organization can design a workflow or policy for term updates by following these … Continue reading
Creating a Taxonomy Governance Checklist
Due to the dynamic nature of human language, good taxonomies must grow and change over time in order to remain relevant to their target users: people trying to find information. The life cycle of a taxonomy includes much more than just the initial taxonomy development, and keeping this entire life cycle in mind from the … Continue reading
Import a Term Set in the SharePoint 2010 Term Store
Importing a term set into an existing term group can be achieved in seconds. Within given term groups you can import built-out term sets with the click of a button. From this point it is a matter of moving selected terms from your imported set to desired locations. Check out this video to see the … Continue reading
Creating and Managing Taxonomies in SharePoint 2010: User Questions
Sure, SharePoint 2013 is almost here (and already here for some of you), but lots of companies are just now getting up to speed with SharePoint 2010 – and getting their first exposure to the Term Store Management Tool, the tool for creating and managing taxonomies within SharePoint. This is the first of two posts … Continue reading
When It’s Time to Retire Tags: Deprecating Taxonomy Terms in SharePoint 2010
Building a taxonomy in SharePoint 2010 can be a fantastic way to improve content findability and enhance search results using tags from a controlled vocabulary. However, even the best tags can sometimes go awry, and have to be removed from use. But wait! Don’t delete those out of date terms from your Term Store taxonomy. … Continue reading
Bulk Editing Metadata in a Digital Asset Management System
Most information management systems (e.g. CMSs, DAMs) allow you to add metadata to assets. But, this oftentimes has to be done one asset at a time. No fun. And it’s costly, to boot. No one wants to apply metadata to one asset at a time, especially during a content migration. There are exceptions, however. NetXposure’s digital asset management system … Continue reading
Using Metadata in a Digital Asset Management System
One of the best ways to improve asset findability in an information management system is to add metadata. Period. What makes it even better is to use your taxonomies–even if they’re built in Excel–to control how the tags are applied. NetXposure’s digital asset management system allows you, as an information manager, to access and modify the metadata … Continue reading
Building Taxonomies in SharePoint 2010 (in Chinese)
We’ve addressed using non-English languages in SharePoint 2010 term store to develop taxonomies before, but in this video, guest blogger Jackson Chang addresses the capability directly (in Mandarin) to explain how the General Business Taxonomy from WAND, Inc. – translated into Chinese – can be used in SharePoint. Jackson focuses on the Accounting & Finance … Continue reading
Importing a Prebuilt Taxonomy in the SharePoint 2010 Term Store
There is some skepticism to using a ‘pre-baked’ taxonomy, mostly by professional taxonomists. But, most companies can get a lot of benefit by starting with a taxonomy that’s 80% correct from Day 1, and then iterating on terms and terminology over time. Don’t believe us? Try the free General Business Taxonomy from WAND (download) and … Continue reading
Impacting Search with the SharePoint 2010 Term Store
SEO (Search Engine Optimization) is one way that search results can be improved. We think that SEO can be helpful, but one sure way to improve search results within your company’s intranet portal, for example, is to skip all the fancy SEO formulas and do some basic metadata “ground work” by creating and adding tags … Continue reading
